Maintenance Contract Manager – Simplifying Recurring Job Scheduling

Managing regular, repeat jobs across multiple sites just got easier. The Maintenance Contract Manager within Job Tracker Professional is designed to help you automate and stay on top of routine work like grounds maintenance, cleaning, and scheduled inspections—without the repetitive admin.

What Does It Do?

With this module, you can:

• Create a contract, define the frequency and job details
• Assign that contract to one or more sites
• Use a template to generate all the relevant jobs with just one click

The system automatically pulls in the correct information—so you don’t have to enter the same data over and over again.

Why Use It?

If your business handles any kind of repeat work—such as:

• Gardening and groundskeeping
• Scheduled cleaning contracts
• Maintenance checks or periodic inspections

then this module will save your team hours of time every month.

Track Delivery Against Expectations

The built-in tracking tools let you clearly see if you're on course to meet your service commitments. For example, if you’ve agreed to deliver 12 site visits in a year and have only logged 6 by August, you’ll instantly see the gap—helping you stay ahead of issues before they escalate.

Benefits at a Glance:

• ⏱️ Save time on repetitive job creation
• 📋 Ensure consistency with reusable templates
• 📅 Easily manage multiple sites under a single contract
• 📊 Monitor contract delivery vs. expectations
• 🧠 Free up your team to focus on service, not admin

Using Field Codes to Power Templates

To maximise automation, you can use field codes when building your job creation templates. These codes automatically pull the relevant information from either the Contract or the linked Property, ensuring your job descriptions and details are accurate, personalised, and complete.

Below are examples of the field codes you can use:

These dynamic tags ensure that every job created inherits the correct data automatically, helping you maintain a high level of accuracy while saving time.

Ready to streamline your recurring maintenance tasks? The Maintenance Contract Manager is just one of the many ways Job Tracker Professional helps property service businesses work smarter, not harder. Get in touch to learn more.